5 measures to improve the workflow of your fleet!

Many businesses rely on fleets of vehicles to deliver their products or services to customers. For this reason, an efficient, well-organized fleet is key to maintaining a good workflow.

While there are many things companies can do to improve the workflow of their vehicle fleets, one of the most important is a vehicle tracking system. A vehicle tracking system informs you in real time about the location of your fleet. You can also review historical data to identify patterns.

This information is essential for fleet management as it allows you to efficiently dispatch vehicles, monitor driver behavior, ensure vehicles are being used as intended, etc.

In addition to a vehicle tracking system, there are a few other measures you can take to improve your fleet’s workflow:

1. Optimize your routes

Planning efficient routes is essential for a smooth and cost-efficient fleet. You can do this by plotting the best route for each vehicle, taking into account traffic, weather, and more. This saves you time and money.

2. Track vehicle maintenance

Vehicle maintenance monitoring is essential to avoid downtime due to unexpected failures.

You can use a vehicle tracking system to schedule and track maintenance appointments to ensure your fleet is always running smoothly. If one of your vehicles breaks down, you should have it repaired as soon as possible so as not to disrupt your workflow.

3. Driver Management

Managing your drivers is another important piece of the puzzle when it comes to maintaining a well-oiled fleet of vehicles.

Tracking schedules, routes, and hours can help keep your fleet running efficiently. You can do this with a vehicle tracking system, which can also monitor driver behavior. For example, if you see a driver braking heavily or accelerating too quickly, you can fix the problem before an accident occurs.

4. Automate data entry

Automating data entry can buy you time to focus on more important tasks.

One of the most time-consuming tasks for a fleet manager is manually entering data into spreadsheets. This data includes driver information, vehicle information and maintenance records.

While some data entry is inevitable, there are ways to automate this process. For example, you can use a vehicle tracking system to automatically track mileage and fuel consumption. You can also use maintenance software to track when vehicles need service and generate alerts when service is due.

5. Streamline communication

Another way to improve the workflow of your vehicle fleet is to optimize communication. You can do this in a number of ways.

First, you can use a vehicle tracking system to send alerts to drivers when they need to take action. For example, you can set an alarm to remind a driver to fill up the tank when the tank is running low. This helps keep your vehicles up and running and saves you time calling or texting drivers about these things.

Second, you can use fleet management software to centralize all your communications. This allows you to send messages to all your drivers at once and quickly track who saw the message. This is a great way to stay organized and make sure everyone is on the same page.


While all of the above measures are essential, the most important thing is to have a vehicle tracking system. This allows you to see what’s happening with your fleet in real time and gives you the information you need to make decisions that improve your workflow.

Although there are many vehicle tracking systems on the market, not all are created equal. You should make sure to do your research and choose a vehicle tracking system that suits your specific needs.

Workflow article and permission to publish here provided by Albert Rock. Originally written for Supply Chain Game Changer and published on September 8th, 2022.

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