Advances and Benefits of Property Management Systems!

While property management systems have been around for some time, the latest system advances mean deals can be accelerated, management costs reduced and property managers and tenants better connected than ever before.

An overview of property management systems

Modern property management systems use the same technologies used in customer relationship management systems, commonly known as CRMs.

Several property management systems are available, e.g. B. Buildium, Appfolio, Rent Manager, Re-Leased and Paperless Pipeline.

With advancements in these types of property management systems, property managers can provide superior customer service to tenants and build long-lasting relationships.

The best systems make it easy to manage real estate portfolios. Screening of tenants becomes easier, which means deals can be accelerated, and due to the many different functions of property management systems, real estate agencies’ costs can be reduced.

Characteristics of a good property management system include overviews of building maintenance, the ability to manage various documents, accounting functions and other financial management functions, asset tracking, marketing functions, and ticketing for error reports.

Some of the best systems also allow property managers and tenants to communicate directly with each other.

Advances in real estate management systems

Now let’s take a look at some of the advances that property management systems have seen in the last few years.

The cloud

With cloud-based systems, property managers and often tenants can access the data anytime, anywhere. All they need is a device and an internet connection.

Cloud-based systems also offer other benefits, such as reduced hardware and maintenance costs.

Collaboration between property management teams and others involved in property management is also made easier because everyone has access to the same up-to-date data.

Speaking of the cloud, you might find it helpful to discover the differences between cloud computing and virtualization.

Transaction Checklists

When property management systems have user-friendly and easy-to-understand transaction checklists that include automatic reminders, property managers can upload and review documents from anywhere, helping close deals faster.

Transaction checklists also mean property managers have fewer filing and administrative tasks to complete, which can reduce costs.

Paperless Pipeline has transaction checklists that help property managers in a number of ways.

data security

Property management systems contain a lot of personal and sensitive data, including tenants’ personal information, which means it is crucial that this information remains safe and secure.

The best property management systems use advanced security features such as authentication protocols, data encryption, and user rights.

Additionally, when using a cloud-based system, there is no worry of hardware being damaged, stolen or lost, providing an extra layer of security.

Even in the unlikely event that data becomes corrupt, cloud-based systems use effective data recovery techniques to ensure information is recovered.

Integrated analytics

Time is money. Luckily, property managers can save a lot of time when using property management systems because they don’t have to sift through countless data points to get the insights they want.

The best systems have built-in analytics tools that can automatically search through stored data; This allows property managers to find the data they are looking for quickly and effortlessly.

From measuring tenant behavior to detecting predicted marketing changes, the built-in analytics of the best systems can save property managers time and money.

Built-in customer portals

As mentioned, the best systems make it easy for renters to use the systems to find information and connect with property managers.

This makes it easier to conclude contracts and any problems during the tenancy can be addressed and solved quickly.

The best systems have multiple communication channels such as email and live chat to make communication between tenants and property managers more effective.

Artificial intelligence

Progress continues to be made in real estate management systems.

For example, some systems now use artificial intelligence that can integrate data to craft tenant emails, find connections, and suggest next steps.

And as advances in both AI and machine learning continue to evolve, property management systems are sure to get smarter and more efficient in the future.


Advances in property management systems benefit both property managers and tenants in a variety of ways.

The real estate systems and technologies not only enable faster business deals and lower administration costs. They also enable more efficiency, increased security and better communication thanks to features such as cloud-based systems, data security, integrated analytics, integrated customer portals, transaction checklists and AI technology.

Just make sure you compare the different systems to find one with all the features you need to take your property management services to the next level.

Article and permission to publish here provided by Cristina Par. Originally written for Supply Chain Game Changer and published September 12, 2022.

Leave a Comment